Bylaws of the Winthrop University Student Chapter
of the
Association for Computing Machinery
Article I – Name
1. This organization shall be called the Winthrop University Student Chapter of the Association for Computing Machinery.
Article II – Purpose
1. The Chapter is organized and will be operated exclusively for educational and communicative purposes and in furtherance thereof.
a. To promote an increased knowledge and public awareness of the science, design, development, construction, languages, and applications of modern computers.
b. To promote a greater interest in computing machinery and its applications.
c. To provide a means of communication between persons having interest in computing machinery.
Article III – Membership
1. Membership in the Chapter shall be given to any full or part time student interested in learning about computers.
Any member in good standing is able to vote in chapter business. A member is considered as being in good standing if his/her dues are currently paid in full.
Article IV – Officers
1. The officers of this Chapter shall be Chairperson, Vice chairperson, Secretary, and Treasurer. They must all be members of this Chapter.
2. The officers shall be elected at the annual Election Meeting. They shall take office immediately after the Election Meeting and serve until the end of the next Election Meeting.
3. Any one member may not serve in the offices of Chairman and Vice Chairman for more than two consecutive years.
4. If any officer should resign, a special meeting will be held to replace that officer and the new officer shall remain in the office until the next Election Meeting.
Article V – Duties of Officers
1. The Chairman shall preside at all meetings of this Chapter and of its Executive Council. He shall represent this chapter at all meetings with the ACM Regional Representative. He shall also appoint all Committees of this Chapter and Committee Chairmen, except the Chairman of the Program Committee.
2. The Vice-Chairman shall assume the duties of the Chairman in the event of the Chairman’s absence. He shall assume those duties of the Chairman that are delegated to him by the Chairman. The Vice-Chairman shall also act as Chairman of the Program Committee.
3. The secretary shall keep minutes of all Chapter Meetings and Executive Council Meetings. He shall prepare the Annual Chapter Report for presentation to the Chapter at the Election Meeting and prepare the report to the Chairman of the ACM Committee on Student Membership and Student Chapters after each meeting. He shall send official notification to the Chairman of the ACM Committee on Student Membership and Student Chapters of changes in the elected officers or in the Faculty Advisor of the chapter. He shall send official notification to the Executive Director of the ACM of any changes in the Chapter’s bylaws.
4. The treasurer shall collect dues and maintain financial and membership records. He shall make the annual report of the Chapter’s finances required by the Treasurer of ACM.
Article VI – Faculty Advisor
1. The Faculty Advisor shall be chosen by the incoming Executive Council and submitted to the Chairman of the Student Membership and Student chapters Committee for approval by the President of ACM.
2. The Faculty Advisor shall be generally responsible for the activities of the Chapter.
3. The Faculty Advisor shall:
a. Help provide continuity from year to year as student leadership and personnel change.
b. Promote good student-faculty relationships.
c. Help maintain college standards in all activities of the organization.
d. Exercise financial supervision if necessary by
i. Promoting prompt payment of bills.
ii. Overseeing the settlement of all accounts in the event of dissolution of the chapter.
e. Represent the student interests to the faculty and administration.
Article VII – Executive Council
1. The Executive Council shall consist of the present officers and the immediate past chairman and the Faculty Advisor. The new Executive Council shall take effect immediately following the Election Meeting.
2. The Executive Council shall act for the Chapter in all matters except election of officers. Minutes of all Executive Council meetings shall be available for inspection by any member of this Chapter and shall be filed with the Chapter Records.
3. A meeting of the Executive Council shall be called by the Chairman upon request of any member of the Executive Council.
Article VIII – Standing Committees
1. The standing committees shall be Program, Publicity, Membership committees.
2. The program Committee shall plan and arrange meetings of the chapter in accordance with apparent membership interests and the aims of the Chapter as set forth in Article II.
3. The Publicity Committee shall maintain a mailing list, publish and distribute all notices and publicity of this Chapter.
4. The membership committee shall be responsible for recruiting new members.
Article IX – Temporary Committees
1. The Chairman may appoint such Temporary Committees as she deems appropriate.
2. The Nominating Committee, consisting of three members of this Chapter, at least two of whom shall not be members of the Executive Council, shall be appointed by the Chairman at least one month prior to the Election Meeting. At the Election Meeting, the Nominating Committee shall present at least one nomination for each office, and other nominations shall be honored from the floor.
Article X – Meetings
1. Meetings shall be held as planned by the Program Committee.
a. The chapter may hold meetings only in places that are open to all faculty and interested students at Winthrop University.
2. The Election Meeting shall be held during the spring term of every year. The election of officers will be held, and the Secretary shall give the Annual Chapter Report.
3. Written notices shall be distributed to all members at least one week prior to any meeting.
4. There shall be at least six meetings each year.
5. A quorum of the chapter for the conduct of business shall consist of at least 50% of the voting membership.
Article XI – Disbursements and Dues
1. Disbursements from the Treasury for Chapter expenditures shall be under authorization of the Executive Council and be included in the minutes of that meeting.
2. Dues shall be fixed annually by the Executive Council.
Article XII – Amendments and Procedure
Amendments to these bylaws shall be made in the following manner:
1. The proposed amendment shall be read at a regularly announced meeting.
2. Copies of the proposed amendment shall be sent to the Executive Director of the ACM. He will get the approval of the Chairman of the committee on Student Membership and Student Chapters and the Chairman of the Committee on constitution and Bylaws before the members vote to accept or reject the amendment.
3. After approval has been received from the Committee Chairmen above, the proposed amendment shall be distributed to the membership in writhing with notice of a meeting.
4. At the meeting specified in the notice required in the amendment shall be read again and voted upon. Two-thirds of the members present and voting shall be required to carry the amendment.
5. Rulings on any point of procedure not included in these Bylaws shall be made by the Chairman with the approval of the Faculty Advisor.
Article XIII – Approval of Bylaws
1. These bylaws must be originally approved by two-thirds of those present at a meeting called for that purpose.
Article XIV – Dissolution
1. In the event of dissolution of the chapter, all the assets of the chapter will be transferred to the Association, unless the educational institution requires that such assets be transferred to it for a purpose within the contemplation of section 501 (C ) (3) of the Internal Revenue Code of 1954.
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Last Updated: 25 September 2002